FAQs

Frequently Asked Questions

About Pitt Worx + Administrator Access

What, Why, and How

What is Pitt Worx?

Pitt Worx is a cloud-based suite of human resources, payroll, and financial applications with built-in social, mobile, and analytic capabilities.Pitt Worx improves workflows, creates real-time notifications, and automates tracking.

Why did Pitt launch this initiative?

The University’s Plan for Pitt charges us to transform information infrastructure to better support operational efficiency. Moving to the Oracle Cloud system, Pitt Worx, allows Pitt to more effectively align our business practices and processes with advancements in technology. Our goal is to provide as much ease of use with technology in our professional lives as we have in our daily lives. A modern, user-friendly web interface will be the gateway to an integrated suite of applications employing best-practice processes with built-in social, mobile, modeling, and analytic capabilities to deliver enhanced services to the University community. 

Who will use Pitt Worx?

All employees and faculty who use HR, payroll, and financal systems will be using the cloud system. Education will be provided to learn the system's capabilities and how to use it to the fullest.

When will the new system become operational?

The system will be implemented in phases over a multi-year timeline.

How will Pitt Worx benefit Pitt?

Overall, Pitt Worx will include the following benefits:

  • Provides a single point for accessing and managing transactions in all of the Oracle and third-party applications (i.e. Human Resources, Payroll, Benefits, Time and Attendance, Procurement, Grants Management, Budgeting & Planning, General Ledger, Account Payable, etc.).
  • Enables Pitt to transform and automate business processes for competitive advantages.
  • Provides predictive, informative, and actionable analytics within the applications.
  • Integrates data and allows drill-down, drill-through capabilities to source transaction documents and follow process streams.
  • Provides embedded query and reporting tools for comprehensive analyses and better decision-making capabilities.
  • Allows rapid deployment of new functionality to keep pace with best practices and regulatory requirements.

Access and Education

How will I gain access to the new system?

As with other Pitt systems, access will be granted via roles assigned to users. Roles for most functions will be automatically assigned to staff and faculty. Further details will be communicated as security is rolled out for each module.

When will I be educated to use the new system for my current job duties?

Training will be made available prior to each module release and after each module release for new hires and those who would like refreshers. Exact timeframes will vary depending on the nature of the release, how many users will be impacted, and whether education is required for security roles. All training will be available to users in a timely manner to ensure they are prepared to continue university business on day one of each release. Talent Center Education will begin in December before that launch of the system and will continue after launch. Current PittSource users will receive an emailed invitation to register for the hands-on education courses at the beginning of December. Further information can be found on the Education page.

Will training be required for existing PittSource users prior to receiving access to Talent Center?

Although attending a Talent Center education session will not be required, we strongly encourage all existing PittSource users to enroll and attend at least one of the formal Talent Center education sessions. Education will be offered in a variety of formats:

  • In-person practical
  • In-person walk-thru
  • Webinar walk-thru
  • On-demand, self-paced

Who will be designated to provide a list of Talent Center users and/or updated approval paths for Jobs and Requisitions?

For the sake of consistency and control, RC Admins will be provided with the list of existing PittSource users and current-state approval paths and will act as the primary point of contact for the Talent Center Project Team for validation and updates. RC Admins may certainly consult with managers or other stakeholder within the RC as they deem appropriate.

Talent Center for Applicants

Understanding Talent Center

Why did you introduce a new system?

The first phase of migrating to Pitt Worx, the University's cloud-based suite of human resources, payroll, and financial applications, is replacing PittSource with Talent Center. This enables the University to become an innovative and progressive organization and allows us to streamline processes, create a better candidate and customer experience, and recruit top talent.

What are the new features of the application system?

Talent Center includes a streamlined application process with résumé parsing, real-time application statuses and notifications, and integrated onboarding processes. Talent Center also allows you to create job alerts based on your interests so that you can stay informed of the latest job opportunities. Current employees can access postings from an internal-only career site that can be accessed through Single Sign-On.

Account and Log In Information

Will my PittSource username and password still work in the new system?

No, only candidates with a submitted application for an active job posting will be transferred to Talent Center. These applicants will receive an email with temporary login credentials. All others will need to create a new account in Talent Center. Your username and password from PittSource will not work.

How do I create a new account? 

If you did not have an application associated with a transferred posting, there are two ways to create an account. You may create an account during the application process by finding a job on Talent Center and clicking the “Apply” button. If you would like to create an account without applying to a job, visit the applicant website to access Talent Center. Then, click the “Sign In” link to access the account creation page.

Do I need an account to apply to a job posting? 

Yes, you need an account to apply. Once your account is created, Talent Center will securely store your information, including résumés, into a profile that makes the application process quick and easy. Review the ”How do I create a new account?” question above for more information about creating an account.

I don’t have an email address. Is one required?

An email address is required when registering for an account in Talent Center. Email is one of the ways used to keep you informed during the application process. If you do not have an email address, there are a variety of email providers, such as Gmail or Yahoo Mail, that are free and simple to set up and use.

What if I forget my username and/or password?

There are “Forgot your username” and “Forgot your password” links available on the log in screen of Talent Center to help you if you forget your username or password. You will need to enter the email address that you used to make your account to recover your username and to set up a new password.

Applying for a Position

How do I find out what jobs are available at the University of Pittsburgh?

All current job postings are available on Talent Center, located at www.join.pitt.edu. You can search for available opportunities by type of employment as well as filter results by department, location, and posting date.

Can I apply for more than one position at a time?

Each application is specific to the position, and may include varying questions based on the requirements of that position.Therefore, you must submit each application separately; however, your account includes a candidate profile, which saves information for use across different applications. You are able to apply for as many available positions as you would like. The application process is streamlined, and includes a résumé parsing feature that will populate many of the required fields that are saved into your profile.

Can I apply directly to a specific department?

You can search for job positions by department, as well as location and key search words. Only active job postings will be available on Talent Center. If you are looking to apply to a specific department, please check back frequently, as new jobs are added often. You can also save job postings in which you are interested and set up job posting notifications so you can receive emails when new jobs are posted to Talent Center.

The information you need for the position is on my resume. Do I have to fill out the application?

The application is still required as we often need more information than what is found on your résumé. We ask position-specific questions in the application, which are often not contained in a résumé. Talent Center offers a résumé parsing feature, making it faster and easier to complete the application.

Can I use different résumés for different positions to which I apply?

Yes. You can attach different résumés, cover letters, and other supporting documents to every application. Your profile will populate information into new applications for you to review and update as needed.

What type of file should my résumé be?

You can attach your résumé to your application as a Word document or PDF. The maximum size is 2MB per attachment, and a maximum of five attachments may be uploaded to your profile.

I don’t have a résumé. Is one required?

The system does not require you to attach a résumé, but many positions request résumés. Attaching a résumé also makes the application process easier because it uses a résumé parsing feature, cutting down on the amount of information you have to enter.

I have submitted my application. Now what?

If you are chosen for an initial screen or interview, a University of Pittsburgh representative will contact you. With more timely notifications available in Talent Center, you will be updated when your application status changes.

Applications Made from PittSource

Will the postings in which I have applied in PittSource be transferred into the new system?

Only active job postings and their applications will transfer to Talent Center. Postings, and associated applications, that have been filled or cancelled prior to the December 12, 2018 outage will not be transferred. We invite you to review new job postings on Talent Center beginning December 17, 2018.

How do I obtain the status of my PittSource applications in the new system? 

If your application was associated with a job posting that was transferred to Talent Center, you can visit to access Talent Center and click on “My Job Page” to see the status of your submissions. As a reminder, only active postings/applications will be available in Talent Center.

Viewing or Modifying Your Applications

How do I modify an active application?

After December 17, 2018, visit the applicant website to access Talent Center. Access your account and click on “My Job Page” to find a list of your completed submissions. Click the “View/Edit Submission” button to make changes to your application.

Can I make changes to my application after submitting?

Yes. You can visit the applicant website to log into Talent Center and click the “My Job Page” to access your applications. By clicking the “View/Edit Submission” link, you will have access to make edits.

Understanding the Status of Your Applications

What is the status of my application?

The status of your application is available via the “My Job Page” by reviewing the “Submission Status” for each submitted application.

What does "Under Consideration" mean when viewing the status of my application?

Under Consideration means that your resume/application has been added to a list of applicants for the hiring manager to review. It means that you may be considered for an interview.

I recently interviewed for a position. How do I know if the search process is still active or if the position was filled? 

If the posting was active when Talent Center launched, the posting and your application will be in Talent Center. You will receive a notification if the position is filled or closed. You can visit the applicant website to log in to Talent Center and click on “My Job Page” to see the list of your completed submissions. Each application has a “Job Status” and “Submission Status” listed for your convenience.

How do you check my employment references?

If your recruitment requires reference checks, SkillSurvey, our reference-checking vendor, will contact you to continue the reference check process after you have reached an advanced step in the process. This is a new feature of Talent Center.

How will I know if I have received the position?

If you are the selected candidate for a posting, a University of Pittsburgh representative will notify you.

Whom should I contact regarding the status of my application?

The status of your application is listed on your “My Job Page” and you will receive email updates for your submission. The Office of Human Resources does not have access to any additional information. If you have general questions, you can call 412-624-7000, option #3 or email HRCustomerSupport@pitt.edu.

Notifications and Sections within Talent Center

What is “My Job Page”?

Your “My Job Page” is a page you have access to once logging into Talent Center. Here, you will find all of your submitted applications and their statuses. You can also update your applications, access your job cart, and make changes to your account settings on this page.

What is a “Job Cart”?

Your job cart is a place where you can save postings you are interested in, but to which you have not yet applied. The job cart makes it easy to find those postings when you are ready to apply.

What is a “Job Posting Notification”?

Talent Center allows you to set up email notifications to alert you when jobs are posted that meet the requirements that you establish.

What does "Under Consideration" mean when viewing the status of my application?

Under Consideration means that your resume/application has been added to a list of applicants for the hiring manager to review. It means that you may be considered for an interview.

Accessibility and Computer Access

Can I submit a paper application?

No, paper applications are not accepted when applying to a position at the University. Talent Center, located at www.join.pitt.edu, is the application system for all open staff, student, and temporary positions. Only job seekers who create an application and apply online through Talent Center will be considered for employment. Submitting an electronic application is the only way to ensure receipt of your application by the area recruiting for that position.

What if I do not have access to a computer or need help submitting an application?              

The Office of Human Resources offers computer kiosks in the lobby of Craig Hall, Monday through Friday from 8:00 a.m. until 4:30 p.m. Talent Center is designed to make the employment process more efficient and accessible for job seekers and offers the following advantages:

  • Up-to-date information: Job postings are updated daily
  • Accessibility: Job postings are accessible online
  • Flexibility: Job seekers can submit additional documentation and answer questions from hiring managers electronically
  • Accommodations: Need disability or other accommodations? Contact us at 412-624-7000, options #3; HRCustomerSupport@pitt.edu, or submit an inquiry.

Talent Center for Administrators

Talent Center and PittSource

Why is Pitt transitioning to Talent Center?

System modernization keeps Pitt on the upward trajectory of being a leading employer in the Western Pennsylvania area and a leading research and educational institution by being able to provide more robust services to the University community, while continuing to attract, retain, and elevate an exceptional workforce. Our goal is to provide as much ease of use with technology in our professional lives as we have in our daily lives. Talent Center will do just that and will help Pitt stay competitive to recruit and hire amazing employees.

Why are you using both Talent Center and PittSource systems?

For the December launch, PittSource will exist in an interim state with Talent Center. The two systems will work together to provide a seamless process for all recruiting and hiring actions. For now, PittSource will house all job descriptions and Talent Center will be where users start and end talent acquisition actions. More details on how the two systems will work together can be found on the Talent Center page.

Who will be affected by these changes?

The December 17, 2018 Talent Center Launch will impact those who are involved in the hiring process of staff, students, and temporary employees.

PittSource Outage

Will applicants be able to apply during the outage?

No. During the December 12-17, 2018 outage, no one, including applicants will have access to PittSource. Once Talent Center is launched, applicants will be directed to a brand new applicant site, at www.join.pitt.edu.

What if I don't get my posting and offer requests to my final approver before the outage?

If you don’t get updated or new requisitions submitted before the outage, don't fret. They will be there for you once the system is up and running on December 17, 2018. Unfortunately, requisitions with or without updates and hiring proposals will not convert to Talent Center if they are not submitted before the deadline. Our Pitt Worx Talent Center team will be monitoring pending requests before the outage and will work with departments as needed before December 12, 2018.